Rolling Forward

On the first day of every period, CloseCore automatically rolls forward your folder structure, checklist, reconciliations, and email reminders for the next period. You do not need to copy your folders or tasks from one period to the next.

To give you finer control over the timing and selection of rolling forward documents, CloseCore does not roll forward documents automatically. Instead, use the Roll Forward button on the Folders page to roll forward your documents. You'll be able to select which documents to roll forward.

File date formats

When you roll documents forward, CloseCore updates dates in the copied filenames that match the workflow's File Date Formats. For example, rolling an October 2026 document named Bank Rec 2026-10.xlsx into November produces Bank Rec 2026-11.xlsx. The original file is retained. If no configured date pattern matches, the copied filename is retained too. These settings do not change year or month folder names.

To configure the formats:

1. On Admin → Subsidiaries, open the subsidiary's cloud storage settings.
2. Under File Date Formats, select Default or Custom.
3. For Custom, enter up to three date patterns. Use Add Format for additional patterns and check the preview beneath each one. Custom patterns replace the defaults.
4. Click Save File Date Formats. During initial storage setup, click Save instead.

Changing formats for an existing workflow requires Manage structure permission and access to the subsidiary. Subsidiaries sharing the same Root Folder share these formats.

The default patterns are {{YYYY}}-{{MM}} (for example, 2026-10) and {{MMM}} {{YYYY}} (for example, Oct 2026). Wrap each token in double braces and include any spaces, punctuation, or fixed text exactly as they appear in your filenames. Matches are case-insensitive. Click Tokens for the full reference and examples.

Tokens	Meaning
{{YYYY}}, {{YY}}	Four-digit or two-digit year of the period month
{{M}}, {{MM}}	Month number, without or with a leading zero
{{MMM}}, {{MMMM}}	Short or full month name
{{P}}, {{PP}}	Fiscal period number, without or with a leading zero
{{Q}}	Fiscal quarter number
{{FFFF}}, {{FF}}	Four-digit or two-digit fiscal year label
{{D}}, {{DD}}	Period start day, without or with a leading zero
{{E}}, {{EE}}	Period end day, without or with a leading zero
{{N}}, {{NN}}, {{NNN}}, {{NNNN}}	Period end month number or name
{{ZZZZ}}, {{ZZ}}	Four-digit or two-digit period end year

For a filename such as Report October 2026.xlsx, use {{MMMM}} {{YYYY}}. For a date range such as 01-31 Oct 2026, use {{DD}}-{{EE}} {{MMM}} {{YYYY}}. Fiscal tokens follow the workflow's fiscal-year settings. Range tokens use the actual start and end dates of the accounting period.